Hello,
I have a use-case that I’m sure many people would like to accomplish as well, but I don’t see how to implement it in Exchange, or if it’s at all possible to do so.
Description of the use-case:
Need:
From time to time, I need to broadcast IT maintenance announcements through emails to everybody of the company. For example, “such and such server will be shut down for a period of time”, or “Internet access will be unavailable for a period of time from
some date-time to some date-time”, etc, etc.
Problem:
However, many people just don’t read the mail and are always asking why things are not working!
Wish:
1. Sending out reminders directly to users’ calendars (without going through Inbox) so that people are reminded by their smartphones (which are sync’d with Exchange) or by their Outlook
2. (Optional) The reminder disappears from the mailbox after the event
___________
I have of course thought about simply making a meeting with Outlook and send it to everybody, but there are a few problems:
1. People can reject the “invitation” thinking it’s a meeting but actually it’s just a reminder
2. I don’t want people to see the invitation in their mailbox because some users would consider this as nuisance or annoyance. It would be nice if the reminder could “go” directly inside everyone’s calendar.
3. I don’t want the “event” to look like everybody is busy during the elapsed time of the event. But I think I could change the status to “Free”, right?
So, is this at all possible with Exchange?
TIA